State Apostille

Maryland Circuit Court Authentication and Apostille

July 4, 2020 by admin

Do you need to apostille your notarized documents through the State of Maryland?

Documents signed and notarized in the State of Maryland will also require Clerk of the Circuit Court authentication (AKA Exemplification) before the state will attach the apostille. Maryland is only a handful of states that still requires notarized documents to be authenticated through the Clerk of the Circuit Court before the State will attach the Maryland apostille. This is a two-step process. On the other hand, vital record documents (Example: Birth, death, marriage, etc…) only requires one-step to complete.

The first step is to meet with a local notary public in Maryland. Once your documents have been signed and notarized, go ahead and mail them in with our Maryland order forms for processing.

Here is an example of a Clerk of the Circuit Court County authentication. Typically, these certificates have a gold seal and are attached to the page which contains the notary’s seal and signature.

The most popular Circuit Courts we can authenticate documents are from:

Anne Arundel County Circuit Court
Baltimore County Circuit Court
Frederick County Circuit Court
Hartford County Circuit Court
Montgomery County Circuit court
Prince George County Circuit Court
Saint Mary’s County Circuit Court

Note: We can process documents notarized in any of the 24 Counties in Maryland.

Here is an example of a Maryland State apostille:

Processing time: 1-2 business days (Estimated)
Cost: As low as $175 for each apostille.
Free Return Shipping: FedEx priority overnight by 10:30 AM (Estimated)
Office Hours: 8am – 7pm Monday – Saturday
Customer Support: 1-800-903-2470
Email: Maryland@nationalapostille.com

Download our order forms:
Maryland Apostille Order Form (PDF Format)
Maryland Apostille Credit Card Authorization Form (PDF Format)

We also recommend that you download the following forms:
Schedule of State and U.S. Federal Fees (PDF Format)
Schedule of Embassy and Consulate Fees (PDF Format)
State Jurisdiction Forms (PDF Format)
Translation Request Form (PDF Format)

Please contact our office so we can email you the instructions, cost, and order forms specific to your documents and the country requesting them.

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions. Please call us at 1-800-903-2470 or email: support@nationalapostille.com

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Florida Marriage Certificate Apostille

June 4, 2020 by admin

Do you need to apostille your Florida Marriage Certificate?

In the State of Florida, a marriage certificate is issued by the Clerk of the Circuit and County Courts in the County the marriage was filed in. In order to apostille this document, you will need to obtain a certified copy signed by the Clerk of the Circuit Court. The certified copy will also have a raised seal (Embossed) and a red stamp from the Circuit and County Courts. Note: Some County Clerk offices in Florida will use a blue seal.

Here is an example Certificate of Marriage issued by the Miami-Dade County Clerk in Florida….

If you do not have a certified copy, please contact the Clerk of the Circuit and County Courts for instructions on how to obtain a certified copy. Once you receive the certified copy, go ahead and mail it to our Miami, Florida office for processing with our Florida apostille order forms. Our office in Florida can apostille all marriage certificates issued from all 67 Counties in Florida.

Documents originating from the State of Florida are processed directly from the Florida Secretary of State’s office. Please note that your documents will receive an Apostille from the State of Florida.

Processing time: 5-7 business days (Estimated)
Cost: As low as $75 for each apostille.
Office Hours: 8am – 7pm Monday – Saturday
Customer Support: 1-800-903-2470
Email: Florida@nationalapostille.com

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

New York Apostille

April 24, 2020 by admin

Do you need New York Apostille Services?

The most common documents we can apostille from our NYC apostille office are: Birth certificates, marriage certificates, divorce decrees, death certificates, notarized documents, national archives records, diploma and transcripts, background checks, and more!

New York is the only state that requires County Clerk issued documents to also be certified by the County Clerk (Exemplification) before the NY Department of State will attach the apostille. 95% of all documents received at our NYC office will require these two steps.

There are 62 Counties in NYC. Most of the documents received at our NYC apostille office originate from the following Counties: Kings County, Queens County, New York County, Suffolk County, Bronx County, Nassau Country, and Westchester County.

A County Clerk exemplification is attached to the original document certifying the official who has signed the document. Here is an example of a New York County Clerk Exemplification.

Below is an example of a New York Department of State apostille authenticating the official who has signed the County Clerk exemplification.

Here is typically what’s included in a New York Apostille:

Country … [country name] This public document
has been signed by … [name]
acting in the capacity of … [function]
bears the seal/stamp of … [authority] certified
at … [location]
the … [date]
by … [name]
No … [apostille registration number]
Seal/stamp … [of the authority giving the apostille]
Signature … [signature of authority giving the apostille]

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Diploma Apostille

March 29, 2020 by admin

Do you need to apostille your diploma?

Are you are planning to continue your education in a foreign country? Have you applied for a job and your future employer has asked for you to apostille your diploma?

In order to apostille a diploma, it must be signed and notarized by the Registrar. The notary will need to meet with the Registrar at the University, College, Trade School, or High School.

We can apostille the following diplomas:

Master’s Diploma
Bachelor’s Diploma
College Diploma
High School Diploma
GED Diploma

The most popular countries we apostille and legalize diplomas are for:

Step #1: The first step is to contact the University’s Registrar and inform the Registrar that you will need the original or a color copy of your diploma to be signed and notarized. The Registrar with either ask for you to mail in the original or email a color copy. Some schools may request that you purchase a new diploma. If the University does not have a notary on staff, a traveling notary can visit the school and meet with the Registrar. You can search online and arrange for a local traveling notary service. Most notaries are unfamiliar with authenticating a diploma for another country so it’s best to leave the apostille process to us. The notary must follow the proper notarial laws of their State and include the correct notarial wording.

Typically, a diploma can be notarized in several ways:

The Registrar attests to the diploma with a written or typed statement and the notary witnesses the signature of the Registrar. For example: “I, Jane Doe, Registrar of ACME University, certify that this is a true and original copy of John Walters Master’s diploma”. In most cases, the notarization is performed on the back of the diploma to allow space for the statement, Registrar’s signature, and the notarization.
The second and less frequent option is for the University to draft a signed and notarized University letterhead with a statement and signature of the Registrar including the notaries seal, signature, and notarial wording.

Please be sure to contact our office as some countries will request the original diploma to be notarized rather than a color copy. For example, Qatar will request the original diploma to be signed and notarized.

Step #2: The second step is to mail in your notarized diploma with our completed order forms to our office. We have created an order form and credit card authorization form for every US State.

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Certificate of Non-Impediment for Marriage Apostille

March 19, 2020 by admin

Do you need to apostille a Certificate of Non-Impediment for Marriage?

Are you planning to get married in another country and you have been told to obtain a Certificate of Non-Impediment for Marriage?

A Certificate of Non-Impediment for Marriage is an official Certification that the City Clerk’s Office has no information that would be an “impediment” to your getting a Marriage License. If you are planning to marry in another country, you will be required to obtain a Certificate of Non-Impediment.

Some countries and County Clerk office in the U.S. may also refer to this document as:

No Record of Marriage
Certificate of Freedom to Marry
Single Status Affidavit
Certificate of No Record – Marriage
Affidavit of Single Status
Affidavit of Marriageability
Certificate of No Public Record

In the United States a certificate of non-impediment for marriage is commonly referred to a single status affidavit.

Here is an example of a single status affidavit:

The first step is to contact the local County Clerk’s office to request a document that states you are currently not married (AKA: Single Status). Some County Clerk offices may refer to this document as a “no record of marriage” instead of a “single status”. Most all County Clerk offices can provide you this document so please be sure to speak to a supervisor if you are told otherwise. A document issued from the County Clerk’s office does not require notarization.

If the County Clerk is unable to assist you and you are in the United States, you can use the sample above to write your own single status affidavit. Basically, you are writing a sworn statement stating that you are currently not married to another person in the United States. Be sure to have this document signed and notarized before you mail it in to our office. You should also check with the people requesting your single status if they will accept a sworn affidavit directly from you.

If you are outside of the United States, the local US Embassy or US Consulate office should be able to assist you in completing a single status and also having it signed and notarized. Because you will be visiting U.S. Federal Government office, this document can then only be apostilled through our Washington DC apostille office.

Here is an example of US Embassy or US Consulate Single Status Affidavit: