State Apostille

Difference Between Apostille, Notary, and Legalization

September 12, 2020 by admin

What is the difference between Apostille, Notary Public, and Legalization?

In a nutshell, an apostille is a certificate issued by the State that authenticates the official who has signed your documents. An apostille does not authenticate the contents of the documents. A Notary Public is a public official commissioned by the State to serve as an impartial witness in performing a variety of official acts related to the signing of important documents (Example: Special Power of Attorney, Agreements, Travel Consent letter, etc…) Legalization is a term used in the process of legalizing documents for countries who are not member of the Hague Apostille Convention. For example, if you need to legalize your documents for China, they will need to be processed through the State, US Department of State in Washington DC, and the China Embassy.

To view a list of countries we can legalize documents for, click the following link: Embassy Consulate Legalization

Here is an example of the legalization process:

There are currently 117 countries who are members of the Hague Apostille Convention. In the United States, every state and the U.S. Federal Government can issue an apostille. We have provided an example of every apostille here: Apostille Examples

National Apostille, Inc. can obtain an apostille for countries who are member of the Hague Apostille Convention and we can legalize documents for countries who are not. Embassy Consulate Legalization

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions. Please call us at 1-800-903-2470 or email: support@nationalapostille.com

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Special Power of Attorney Apostille for the Philippines

August 23, 2020 by admin

Do you need to apostille a Special Power of Attorney (SPA) for the Philippines?

On May 14, 2019, the Philippines joined the Hague Apostille Convention. Documents destined for the Philippines no longer requires the red ribbon from the Philippines Embassy or Consulate office. The apostille issued by the Secretary of State is sufficient for the special power of attorney to be accepted in the Philippines.

In order to apostille the special power of attorney, it must first be signed and notarized. Please meet with a local notary public. Once your document has been signed and notarized, go ahead and mail it to our office for processing.

We can apostille documents signed and notarized in every US state. United States Apostille

Here is an example of a Special Power of Attorney for the Philippines:

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Power of Attorney Apostille for India

August 15, 2020 by admin

Do you need to apostille your Power of Attorney for India?

COVID 19 Update: Because of the ongoing travel restrictions to India and that the Consulate offices do not allow walk in service, the best way for the country of India to accept your documents is to obtain an apostille.

Please note that once your power of attorney has been signed and notarized, it must then receive the apostille from the Secretary of State’s office. We can apostille documents signed and notarized in all 50 States and the District of Columbia (United States Apostille). Once you receive the documents back with the apostille, you will then need to contact the Consulate General of India for instructions on how to attest your power of attorney through the Consulate office. We can only assist you with the apostille service. National Apostille, Inc. does not provide Embassy or Consulate attestation for India.

A power of attorney needs to be signed and witnessed by two individuals (with their names and addresses clearly mentioned).

In many places in India, they would easily recognize the attestation by the Indian Embassy/Consulate and hence may ask for attested copy despite the document receiving the apostille from the Secretary of State’s office. Hence, to avoid any inconvenience, please have your power of attorney apostilled and then attested by the Embassy/Consulate office.

The country of India has one Embassy in Washington DC and five Consulates in the United States. The Consulates are located in the following areas:

California (San Francisco)
Texas (Houston)
New York (NYC)
Chicago (Illinois)
Georgia (Atlanta)

Please contact the Embassy or Consulate office for instructions before you begin to process your document. You may be asked to notarize additional documentation to show proof that you are currently a U.S. resident. Common documents they will ask are:

U.S Driving license
Water or landline telephone bill displaying applicant’s address
House Lease Agreement
Bank/credit card/mobile phone statements

National Apostille, Inc.
Apostille Services for India
Office Hours: 8am – 7pm Monday – Saturday
Customer Support: 1-800-903-2470
Email: India@nationalapostille.com

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Florida Birth Certificate Apostille

August 10, 2020 by admin

Do you need to apostille your Florida Birth Certificate?

In the State of Florida, a birth certificate is issued by the State Registrar. As of this article, the current State Registrar is Ken Jones. If you look at the sample below, you can see the signature of Ken Jones and his title. Regardless of who later replaces Ken Jones, the title of “State Registrar” needs to follow the signature. This is how you know you have the correct certificate.

There are many reasons why you would be asked to obtain an apostille on your Florida birth certificate. Are you planning to get married in another country? Would you like to obtain dual citizenship for Italy or Mexico? Have you inherited property in a foreign country?

In order for your document to be accepted in a foreign country, it must receive the apostille from the Florida state office. An apostille certifies the official who has signed your document. In the case of this document, the Florida Department of State would certify the signature of Ken Jones and attach a Florida apostille.

Here is an example Florida Birth Certificate issued by the State Registrar and signed by Ken Jones.

Processing time: 5-7 business days (Estimated)
Cost: As low as $75 for each apostille.
Free Return Shipping: FedEx priority overnight by 10:30 AM (Estimated)
Office Hours: 8am – 7pm Monday – Saturday
Customer Support: 1-800-903-2470
Email: Florida@nationalapostille.com

Our Florida apostille office is located in Miami, Florida. Our address and phone number can be found here: Miami Florida Apostille

Our Florida order forms can be downloaded here:
National Apostille, Inc. – Florida Order Form (PDF Format)
National Apostille, Inc. – Florida Credit Card Authorization Form (PDF Format)

We also recommend that you download the following forms:
Schedule of State and U.S. Federal Fees (PDF Format)
Schedule of Embassy and Consulate Fees (PDF Format)
State Jurisdiction Forms (PDF Format)
Translation Request Form (PDF Format)

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.

Certificate of No Record of Marriage Apostille

July 5, 2020 by admin

Do you need a Certificate of No Record of Marriage Apostille?

Note: This document is commonly referred to as a Single Status Affidavit in the United Sates.

If you are planning to get married in another country who is a member of the Hague Apostille Convention, you will be asked to apostille this document. In some countries, you may also be required to provide this documentation for employment.

This document may also be referred to as the following:

No Record of Marriage
Certificate of Freedom to Marry
Certificate of No Impediment for Marriage
Affidavit of Single Status
Affidavit of Marriageability
Certificate of No Public Record

Here is an example of a single status affidavit you can write yourself. You can also find some samples online but this is typically what’s required.

Before you write your own Single Status Affidavit and have it notarized, you’ll want to check with the local County Clerk’s office if they can provide you a document that states your single.

The first step is to contact the local County Clerk’s office to request a document that states you are currently not married (AKA: Single Status). Some County Clerk offices may refer to this document as a “no record of marriage” instead of a “single status” (See list above). Most all County Clerk offices can provide you this document so please be sure to speak to a supervisor if you are told otherwise. A document issued from the County Clerk’s office does not require notarization.

If the County Clerk is unable to assist you and you are in the United States, you can use the sample above to write your own single status affidavit. Basically, you are writing a sworn statement stating that you are currently not married to another person in the United States. Be sure to have this document signed and notarized before you mail it in to our office. You should also check with the people/country requesting your single status if they will accept a sworn affidavit directly from you.

If you are outside of the United States, the local US Embassy or US Consulate office should be able to assist you in completing a single status and also having it signed and notarized. Because you will be visiting U.S. Federal Government office, this document can then only be apostilled through our Washington DC apostille office.

Here is an example of US Embassy or US Consulate Single Status Affidavit:

Here are a few frequently asked questions…

Question: Who can issue the single status affidavit?

Answer: The first step is to contact the local County Clerk’s office to request a document that states you are currently not married (AKA: Single Status). Some County Clerk offices may refer to this document as a “no record of marriage” instead of a “single status”. Most all County Clerk offices can provide you this document so please be sure to speak to a supervisor if you are told otherwise. A document issued from the County Clerk’s office does not require notarization.

If the County Clerk is unable to assist you and you are in the United States, you can use the sample above to write your own single status affidavit. Basically, you are writing a sworn statement stating that you are currently not married to another person in the United States. Be sure to have this document signed and notarized before you mail it in to our office. You should also check with the people requesting your single status if they will accept a sworn affidavit directly from you.

Question: How old can my single status affidavit be?

Answer: We recommend that your single status affidavit be recently issued. Most countries want to make sure you are not married in another country so the date of this document should be within 90 days. Some countries may even ask for this document to be issued within the past 30 days. We recommend that you check with the country requesting your document on how old this document can be.

Question: Why do I need to apostille a single status affidavit?

Answer: If you are planning to get married in another country, they want to make sure you are currently not married to another in the country you are from.

Question: Can I apostille my California single status affidavit in New York?

Answer: No. A single status affidavit can only receive the apostille from the State of issue. For example, a single status affidavit issued from Los Angeles County can only receive an apostille from the State of California. Another example is if your single status affidavit was signed and notarized at a U.S. Embassy or U.S. Consulate outside of the USA, this document can only receive an apostille through the U.S. Department of State in Washington D.C.

Question: I am currently outside of the USA, where can I get my single status affidavit?

Answer: Please contact the local U.S. Embassy or U.S. Consulate office near you. You will need to have a single status affidavit completed and notarized by the U.S. Federal notary who is located there. Once notarized, mail in this document with our Washington DC apostille order forms to our Washington DC office.

What US State are your documents from?

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions. Please call us at 1-800-903-2470.

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.